Sections tasks
Tasks of management:
One of the main tasks of the Department is to attract the best competencies from faculty members, whether Saudis (by appointment) or contractors (non-Saudis) through the annual contract, as well as recruiting and appointing administrators and technicians through job contests, and providing all necessary services for all employees of the university since joining At the University until the completion of the contract or the expiration of the contract and the application of regulations and regulations issued by the relevant authorities on all personnel affairs procedures to achieve justice and equality and the preservation of the rights of employees and the University. The following is your Excellency the functions of each department separately:
Payroll department tasks:
Preparation of monthly salaries, allowances and entitlements to leave the monthly salaries of the financial management for auditing and approval during the first week of every Hijri month and complete the necessary disbursement procedures.
Make adjustments to the salaries according to the monthly traffic model and attach them to the marches as necessary documents.
Opening cards for university employees at the beginning of each financial year.
Follow up the file of advances and deductions (Saudi Credit Bank, Real Estate Bank, Agricultural Bank).
Preparing and settling the salaries and entitlements of retired and terminated employees and preparing end of service benefits based on the executive decisions of the department.
Implement executive decisions on salaries (upgrades, termination of service, discounts, etc.).
Functions of the Expense Section:
Preparation and disbursement of work bonuses outside the official working hours at the request of the employee and approved by the holder of the authority and accompanied by the performance of the task assigned to the employee.
Preparation and disbursement of the attendance fees of the committees to 74 permanent committees and meetings of the councils, colleges and sections.
Preparing the assignment decisions for all employees of the university and disbursing them at the request of the employee and approved by the holder of the authority and accompanied by the performance of the task assigned to them.
Preparation and disbursement of all other rewards (eg attendance bonus, study fees, etc.) in accordance with the forms prepared for this purpose.
Issuance of decisions for the payment of compensation tickets at the request of the employee attached to the decision of the task assigned to the performance and performance.
All interns' allowances shall be paid on the basis of the relevant decisions.
Department of faculty members tasks:
Termination of contract procedures with new faculty members.
Preparing vacation decisions of all kinds for Saudis and non-Saudis based on applications received from colleges and approved by the holder of the authority.
Preparation and issuance of decisions to exchange allowances for members of the academic staff after approval by the competent councils and the holder of the authority.
Issuing decisions to close enrollment for members of the faculty and the like after the end of their services at the university.
Issuing the resolutions related to the allowances.
Preparation of decisions (renewal of contracts of contractors) based on what comes from the colleges and after the adoption of the authority.
Preparation of a decision (not to renew a contract contract) based on what is received from the colleges and after the adoption of the authority.
Renewal of contracted contract after reaching the statutory age after taking the approval of the Ministry of Civil Service.
Issuing the decisions of the faculty members on the basis of what is provided by the University Council.
Issuing the decision to pay the annual housing allowance for Saudi doctors and dentists.
Issuing the decisions of the annual housing allowance for the contractors after completing the required forms.
Administrative department tasks:
Preparing the decisions of the administrative leave of all types based on what is received from the university faculties and departments.
Preparing the monthly decision due to the absence based on what is received from the follow-up department.
Preparation of decisions to resolve the installments of government agencies of employees based on what is received from government agencies.
Preparation of decisions to calculate absences with an excuse for employees at the request of the employee and after the approval of his direct boss.
Prepare disciplinary decisions for employees and issue sanctions decisions based on what is received from the committee for the accountability of the underprivileged employees and their discipline and after the approval of the authority holder.
Take necessary action against calls from government agencies regarding university staff (for police, court, civil status, passports, bail, etc.).
Communications to other government agencies (civil status, etc.), and issuing the necessary definitions for employees.
Checking and issuing the decision to pay the nature of the work to the beneficiaries after filling the relevant forms and approving them from the direct president and the holder of the authority.
Checking and issuing decisions to pay the damage allowance to the beneficiaries after filling the relevant forms and approving them from the direct president and the holder of authority.
Archives Section Tasks:
Keeping all decisions, letters and correspondence pertaining to each employee in his file, whether Saudis or contractors.
Opening, sorting, coding and indexing files for Saudi employees and new contractors.
Arrange and save all files according to the indexing followed.
Provide the departments with pictures of decisions, contracts and functional information from the files of employees on demand.
Functions of the Department of Administrative Communications tasks:
Receiving the incoming transactions of the Department .
Record the subject of incoming transactions in the incoming system
Transferring the incoming transactions to the competent departments.
Record the outgoing transactions with the issued system
Directing the transactions of the issued sections to the electronic system.
Deliver transactions to the concerned parties manually and by means of statements prepared for this purpose.
Distribution of circulars received by the Department for the concerned authorities.
Transport and Termination Section tasks:
Receiving transportation requests from other government agencies to the university and presenting the applicant with the necessary authority to take the necessary guidance.
Preparation of letters addressed to other relevant government agencies to request approval for the transfer of the services of one of its employees to the University after the approval of the authority.
The transfer requests issued by the university to another government agency should be submitted to the competent authority for appropriate guidance.
Preparation of transfer decisions and commissioning after obtaining approval from the owner of the authority